Sometimes a single entity may pay the invoices of multiple entities.
We will break this instruction down into two models:
A: HEAD OFFICE BILLING
B: INDIVIDUAL PAYING TWO OR MORE PEOPLE'S INVOICES
A: HEAD OFFICE BILLING
The head office billing model can manage two scenarios: See Platform > Database >Customer's' Screen
NOTE: You must set up Head Office Billing before making the invoice header
If you have already made the invoice, before you set up head office billing, you may be able to use the menu function at the invoice called 'Fix' to change the billing details.
In both scenarios the invoice of one or more entities can be re-directed to a head office for payments
B: INDIVIDUAL PAYING TWO OR MORE PEOPLE'S INVOICES
If this is going to be a long term situation you may like to set up HEAD OFFICE BILLING.
1. Receipt the money against the customer who actually paid
2. This should put their account in credit
3. For each other invoice they are paying, make a journal entry that INCREASES the amount they owe by the invoice amount of the other person
The Journal will 'INCREASE' the amount they owe and when applied, it will reduce the amount they have in CREDIT.
4. Add a Journal Entry to the actual invoiced customer.
Hint: Use the 'Find Invoice' function to locate who should be allocated the payment via a Journal Entry
5. Make sure to complete the process by allocating the transactions.